Terms of Business
Landlords
Terms Of Business
Over 30 Years Experience
Inclusive Packages starting at 8% + VAT
No Advance Payment Required
Affordable to Landlords & Tenants Alike
Terms Of Business
In consideration of you instructing us to act as your sole managing agents we will: -
- Visit your property and advise you on the rental income that we feel that you can realistically achieve for the property
- Advise you on current demand for your type of property and rented accommodation generally
- Advise you on the standards of decor, heating and furniture required for letting of your property
- Advise you on consents you may need to obtain prior to the letting such as from your Building Society and Licenses from Leeds City Council and discuss with you any conditions that they might impose on your letting – however we are unable to ensure or monitor your compliance
- Advise you on your income tax liabilities
- Provide you with guide lines to the gas safety and fire safety requirements
- Advise you on your repairing and maintenance responsibilities
- Erect a 'to-let' board at your property and arrange appointments with any prospective tenants
- Provide an accompanied viewing service for all prospective tenants
- Consider applications from prospective tenants and take up references as considered appropriate
- Discuss with you, if you so wish, the circumstances and references of any prospective tenants prior to the granting of a tenancy
- Prepare and obtain the tenants execution of a Shorthold Assured Tenancy agreement under the terms of the Housing Act 1988 (as amended by Housing Act 1996) as drafted by the Solicitors Law Society and to prepare and serve any appropriate additional notices that may be necessary or that you might require
- Prepare an inventory of the contents and schedule of conditions and on your request we will make this available for you to check prior to the tenant entering into possession of the property
- Collect a deposit from your tenant usually marginally more than one months rent unless otherwise agreed with you
- We will take meter readings for the supply of gas and electricity prior to your tenant’s occupation of the property
- We will provide any information that may be requested by companies on behalf of your tenants in respect of utilities to your property such as council tax, water rates and telephone
- Demand and collect the rent each month from your tenant including reminder telephone calls, the issuing of reminder letters and visits to the property as may be appropriate
- We will prepare a monthly statement of your rent collected detailing any expenses together with an explanation for that expense and receipts
- We will pay your net rent to you as soon as your tenants rent has cleared our banking system
- We will advise you if the rent has not been paid or if it is paid late and offer you any explanation that we or your tenant may have
- We will advise you on how and when you can obtain possession and offer you guidance if you need to instruct a solicitor
- We will arrange to inspect your property on a regular basis and provide you with a written report of our observations if any. We will also provide you with a written report of any faults reported by your tenant or any or observations we may have on the property condition or your tenants conduct
- We will (if instructed by you) also arrange to provide you with quotations for any repairs or maintenance that may become necessary and provide access by arrangement with your tenant to you and or the contractor
- We will deal with all repairs of an emergency nature (including accidental locking out) at your property and provide your tenants with a 24-hour emergency help line telephone number
- We will deal with items of maintenance providing that you have instructed us to do so in writing or by email and sufficient funds are available or have been supplied in advance
- When your tenants vacate your property, we will use the prepared inventory to inspect the property and use our judgement to assess whether the property is in reasonable condition. You are welcome by prior notice to this office to be present during our inspection. We will then return the deposit within 7 working days to your tenant less any deductions that may have been agreed with you for unreasonable wear and tear, damages or rent arrears
- We will take final meter readings for the supply of gas and electricity and notify the appropriate authorities of those readings
- We will, at all times, offer you advice as to your rights, duties and responsibilities as a Landlord and offer you guidance as to what performance you can expect from your tenant
In return you must agree to:
Obtain a license if your property requires one and comply with any conditions of that license
Ensure that your property complies with any other H.M.O. (House in Multiple Occupation) condition or selective licensing condition.
Notify your Building Society or lender and receive their permission for you to let your property
Notify your insurance company of your intention to let your property
Remove from the property, prior to our preparation of the inventory, any items that you do not wish to include with the letting
Provide details and paperwork relating to any guarantees and instructions
Provide details of any repair contractors that you might prefer to use although if they are unavailable or cannot respond within a reasonable period of time then our own contractors will be employed
Provide details of your contact telephone/fax number/s and correspondence address during our period as managing agents
Notify us if you do not intend to be resident in the U.K. during the letting
Notify our office in writing and in advance of Intercity Accommodation marketing your property of any restrictions to the letting such as no smokers, no pets no unemployed etc.
Cancellation terms:
The Agency may cancel the management agreement with written notice at any time if your instructions are such that they breach the terms of the tenancy agreement, management agreement or laws of the land.
The Agency may cancel the management agreement with written notice at any time if we consider your instructions unacceptable
Either you or we may end the agreement with at least one month’s written notice. However if you cancel our management whilst a tenancy agreement is still current then we reserve the right to charge to you commissions on the uncollected rent for the remainder of that tenancy agreement or until the tenants vacate the premises, whichever is the later.
Management charge
Basic commission rate 11% & & VAT but we will discuss your individual needs and tailor make our package to you.
Maintenance/insurance expenditure on behalf of clients 10% & VAT (based on invoice value)
Protection of tenants’ deposit Included
Preparation of inventory Included
Check ins and check outs - all included free
Referencing of tenants Included
There are no additional charges unless:
They become necessary by virtue of legislation or you have asked us to do something that falls outside the scope of our usual terms of management. In which case the charges will specifically be brought to your attention and agreed with you in advance.
I am an awkward so & so but Intercity were fantastic!
Tom Westcott
Intercity are a very professional company with good old fashioned values when it comes to treating their customers. They may not be the biggest Letting Agency in the North of England but you don't remain in business for the length of time they have without doing something right.
Marty Jefson
I found I.A. to be very professional, helpful and genuinely interested in sorting out my accommodation situation.